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PRODUCTION & LOGISTICS FOR HIGH-END CORPORATE EVENTS

Corporate event
planning

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What we do not do

We are happy to collaborate with your internal teams, your PR/marketing agency or your consulting firm.

 

Our strength: delivering the perfect event from an operational point of view, in service of your content.

Defining marketing/communication objectives

Diagnosis and setting of objectives, definition of target audiences, advertising messages...

Narrative of the event

Writing speeches or editorial content for your conferences, public speaking coaching...

Press relations

Media plan, internal and external communication kits, live community management.

Transport & Mobility

  • Shuttles & buses: train stations, airports, hotels.

  • VIP fleet if necessary (drivers, timings, driver briefing).

  • Mobility plan: arrival flows, drop-off area, parking, signage.

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Accommodation & Hospitality

  • Hotel allotments (negotiation of rates, conditions, cut-offs).

  • Rooming list (categories, late arrivals, early check-in/out).

  • Welcome to your room, dedicated desk, hospitality desk on site.

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Technical aspects and staging of the venue

  • Stage & setup: platform, lectern, monitors, stage safety.

  • Sound/Lighting/Video: control room, screens/LED wall/projection, microphones, video distribution.

  • Technical direction and rehearsals (knowing that your content remains yours).

  • Signage & branding: stage backdrops, kakemonos, totems, decorations.

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Catering & service

  • Pauses café (barista, viennoiseries, allergies).

  • Cocktails & walking dinner, lunch (assis/buffet), dîner servi.

  • Dimensionnement des équipes du service traiteur.

  • Fiches allergènes, options végétariennes/halal/kosher sur demande.

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Welcome, comfort & guest experience

  • Reception & changing rooms, simple badge scanning, wayfinding, hostesses/agents.

  • Ambiance (floral decorations, centerpieces, background music).

  • Flow management (plenary → workshops → cocktail), timing of speakers on stage.

  • Accessibility for people with reduced mobility, barriers if needed, weather contingency plan.

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Why choose Wintime Events

  • Un interlocuteur unique pilotant tous les prestataires.

  • Suivi qualité & timing minute par minute, résolution d’imprévus.

  • Debrief logistique post-event.

  • Expérience haut de gamme depuis plus de 30 ans

  • Lieux exclusifs non accessibles au grand public

  • Organisation sur mesure, sans formule standard

  • Soutient La Maisonnée (Responsabilité sociétale de l'entreprise)

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High-end corporate event logistics coordination

At Wintime Events, we take care of your corporate events from start to finish.

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We handle every logistical detail with care. Travel, accommodation, technical setup, to catering, we ensure everything runs flawlessly on the big day.

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You define your goals, content, and speakers; we make sure the execution is perfect.

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Event types include: conferences and symposiums, inaugurations, corporate parties, and staff celebrations.

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A portion of every event is donated to La Maisonnée, a care facility for adults with intellectual disabilities and autism. Because a successful event can also make a meaningful impact.

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